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Business Administrator
Salary £25K

Factory Settings Ltd is a leading supplier of specialist design interpretation, fabrication and fit-out, primarily serving clients in the arts and heritage sectors.

We are looking for a Business Administrator to join our Operations team to aid in the smooth running of company operations as well as to provide support to the General Manager in setting up and maintaining HR systems and processes.

The successful candidate will demonstrate the following:
exemplary communication skills, both written and verbal
ability to take accurate minutes of Senior level meetings
ability to work accurately and efficiently both independently and as part of a team
ability to maintain confidentiality at all times
proactive and keen to learn
excellent attention to detail
ability to prioritise and multitask is a must.

Essential:
A minimum of two years’ experience in an administrative role
Proven experience in providing support within HR administration

Desirable:
A keen interest in HR
Previous experience of using Xero, our online accounting software.
Interest or previous experience of working within a creative background.

As a company we promote continual growth and development of our business, methods, and most importantly people. This is an ideal role for someone who wants to be able to grow within the company.

Normal working hours will be 08:00 -17:00 Monday-Friday.

Auto enrolment in Nest Pension
28 days holiday which includes Bank Holidays

Please submit a cover letter and your CV to sarah@factorysettings.co.uk




Senior Workshop Manager

Salary £35-40k commensurate with experience.

Factory Settings Ltd is a leading supplier of specialist design interpretation, fabrication and fit-out, primarily serving clients in the arts and heritage sectors. To facilitate our continued growth, we are seeking a Senior Workshop Manager for our production facility in Leyton, East London.

To be responsible for the management and control of workshop production, flow, health and safety, infrastructure and plant maintenance, and quality control.

The role will manage a team of 7+ permanent workshop staff including junior managers and their direct-reports, plus up to 10 freelance fabricators, across 2 sites both in Leyton.

Fabrication experience will be essential, and candidates will need to demonstrate their ability to lead a team of permanent and freelance carpenters, metalworkers, finishers and fabricators in delivering high-quality output under demanding deadlines.

The successful candidate will demonstrate the following:
ability to oversee deadline-driven workshop production of fabricated and finished elements for multiple simultaneous projects.
ability to motivate, develop and manage the team.
scrutinise methods and output, ensure quality of product and ensure that safe and efficient methods are adhered to consistently, ingraining Health & Safety compliance as part of the culture.
ability to implement and maintain systematic, rigorous working processes, and to ensure compliance throughout their team.

As a company we promote continual growth and development of our business, methods, and most importantly people. The successful candidate will therefore demonstrate an ability to foster development in their team members.

Normal working hours will be 08:00 -17:00 Monday-Friday. Occasional extra hours and weekend working will be required, however we would expect to see the need for this to be minimised by good planning and a proactive approach to schedule management.

Auto enrolment in Nest Pension
28 days holiday which includes Bank Holidays

Please submit a cover letter and your CV to sarah@factorysettings.co.uk
Deadline for submitting applications will be on the 29th of September.

The first round of interviews will take place on the 9th and 10th of October.
If you are successful in the first round of interviews, you will then be shortlisted for a second interview.






Job Title: Business Administrator

Department: Operations

Reporting directly to: General Manager

Direct Reports: None

Financial Authority: None

Job Summary

Working in the Operations team, the Business Administrator will provide necessary support to the General Manager to ensure we maintain and keep all operational files up to date and to provide HR administrative duties as required.

Job Content

1. To provide administrative support as agreed by the General Manager included but not restricted to:
Minuting meetings and distributing agendas.
Filing paperwork to the relevant digital folders.
Regularly reviewing all templates and ensuring they are up to date and in the Control
of Records.
Answering the office telephone and taking messages.

2. To ensure that our training matrix is current. Notifying relevant line managers when certificates are expiring and booking training.

3. To assist the General Manager in all HR related matters including but not restricted to:
preparing contracts.
helping to maintain information on our HR software.
ensuring all personal data forms are kept current.
producing HR documents.
helping with recruitment - organising interview dates, filing cvs.
ensure there is a consistency to approach across departments.

4. To deputise for the Office Manager when necessary.

5. With the Operations team, to be responsible for the Quality Management system, ISO 9001:2015.

6. To greet guests to Factory Settings, preparing the meeting room and teas and coffees when necessary.

7. To prepare paperwork to ensure we continue to gain our yearly H&S CDM award

8. Placing all required stock orders for the workshop

9. To work with the Office Manager to undertake DSE assessments when required.







Job Title: Senior Workshop Manager

Department: Production

Reporting directly to: Head of Production

Direct Reports: The role will manage a team of 7+ permanent workshop staff including junior managers and their direct-reports, plus up to 10 freelance fabricators, across 2 sites both in Leyton.

Financial Authority: With the Head of Production responsible for ensuring Production Dept delivers projects within or below budget

Job Summary

To be responsible for the management and control of workshop production, flow, health and safety and quality control. To maintain the workshop budget and control associated costs. To establish and maintain a strong Health & Safety culture.

Job Content

To ensure the maintenance of all machinery and equipment is kept in good working order and maintained in accordance to H&S standards. This includes all plant, forklift and any machinery in our welding, CNC, carpentry and paint spaces. To oversee 'house-keeping' of premises.

To ensure that there are clear maintenance schedules in place and kept up to date at all times.

To ensure that risk assessments are drafted and updated as required and that all staff in the workshop are aware and have a thorough understanding of them.

To liaise with our external H&S advisor to ensure that we are up to date with all H&S
Legislation, ensuring any changes to legislation are communicated with the entire team.

Ensure all records are maintained and recorded as required.

To liaise with Head of Site and Head of Production to ensure clear communication is
maintained across all stages of a project, ensuring works are completed within set
timescales and delivery dates are met. With the Head of Production, to book WS crew based on man days allocated per project and ensure this is kept within budget. To ensure that all staff are aware of targets and if needed know when overtime is expected of them.

To be responsible for the Quality management ISO 9001:2015, ensuring deliverables are produced within the specification and to an expected quality level.

To have an oversight of all projects being carried out in the workshop and plan the flow of various build stages of each deliverable. To ensure safe, efficient, cost controlled delivery of that plan. To ensure a system that provides clearly defined labelling understood by all interested parties.

To provide and maintain system for all goods in and out; manage the labelling process of all deliverables leaving the workshop for site; manage the labelling of any materials being sent to subcontractors and quality checks of items arriving from subcontractors.

To ensure that the van is efficiently scheduled using our van scheduling software ‘Stream’; keeping van driver up to date with any changes in schedules or priorities; ensure van maintenance; that all regular external maintenance is carried out including weekly checks. To ensure the van is always loaded correctly as to not damage any deliverables.

To provide weekly reports with progress updates on all projects/ maintenance to all
relevant parties; advise of potential scheduling clashes; to ensure monthly toolbox talks.

To be responsible for on-going training and development of all workshop staff. To liase with HoP for key departmental development and vision plan. To maintain regular 121 and PDP process with his directs, and ensuring their directs receive the same. To report to HoP with outcomes and issues.

To undertake any other reasonable task requested.